E-invoicing by 2026: what should your company do?

To ensure secure and standardised invoicing, the Belgian government has decided that every B2B company should switch to structured e-invoicing from 2026. It will no longer be possible to send invoices in PDF format, by email or on paper. Invoices will be processed automatically and accurately using a standardised format. Many companies are choosing to work with Peppol (Pan-European Public Procurement Online), an international network. Orange Belgium is also using this platform. We currently send thousands of Peppol invoices each month to customers who have made the transition. From 1 January 2026, this invoicing method will be mandatory, so we recommend making the switch now.

Benefits of structured electronic invoicing

Switching to e-invoicing is mandatory. Fortunately, this transition also brings many benefits. Automation makes invoicing more efficient. The margin of error is reduced, and invoices are processed more quickly. That’s good news for the cash flow of all companies involved. It also frees up your administrative team, saving you time and money. Ultimately, it helps companies advance their digitalisation efforts and ensures that your invoicing is future-proof.

What are the next steps?

• For many companies, the switch to Peppol will be smooth and easy. Most accounting software packages already provide access to the Peppol network. Check the accounting software your company uses and give your employees enough time to adapt to the new processes.
  
  Not on Peppol yet ?
• If you don’t handle your own invoicing, contact your accountant to see if your company is prepared for the switch.
   
• If you’re not using a software package, now is your chance to prepare your business for the digital future. Start the transition process in good time so you can familiarise yourself with the new system.
   

Whatever your company’s situation, Orange Belgium is here to support you during the transition.